Constitution questions

Home Forums Club Talk Information Constitution questions

This topic contains 16 replies, has 8 voices, and was last updated by  Myles 2 years, 9 months ago.

Viewing 15 posts - 1 through 15 (of 17 total)
  • Author
    Posts
  • #2645

    Lili
    Participant
    2p

    So I’ve already asked some questions on the fb-page, but

    “The club shall hold its A.G.M. before the last teaching day in the Spring Semester each year on a date to be fixed by the committee.”

    I was wondering why this date was chosen?

    • This topic was modified 2 years, 9 months ago by  Lili.
    #2648
    +3

    ClimbLikeADuck
    Moderator
    38p

    Because of exams, the summer semester is very short and the only trip is the Gola trip.

    In summer semester there is an overlap period between the two committees (new and old) where the previous committee members show thier new counterparts how to organise a trip and do their various jobs. It means that each new committee isn’t having to reinvent the wheel.

    #2650

    Lili
    Participant
    2p

    Thanks, and Appendix A 4.1 “Payments may not be made in cash.” Would that not include petrol money for example? And if so, would that not just complicate things for the treasurer?

    #2652
    +1

    ClimbLikeADuck
    Moderator
    38p

    People get cheques for petrol money.

    All payments have to go through queens otherwise there is risk of embezzlement. Also by definition the petty cash in the cash box is feck all. Whenever we take in a significant amount of money (at freshers fair or for a trip for example) then that money is immediately lodged into the club bank account with queens finance office.

    #2653
    +3

    nbrowne
    Moderator
    18p

    Payments cannot be made in cash (i.e. for hostels/rental cars etc) because you require a paper trail. If you pay in cash by taking a lump sum out of the cashbox and paying that way, there is no clear way of making sure the executive committee are not skimming money off the top. Paying by card/direct bank transfer means you can track payments properly. It doesn’t complicate things, it protects the committee from unwarranted accusations.

    #2654

    Lili
    Participant
    2p

    Awesome, thanks guys!

    #2660

    RonanK
    Participant
    18p

    Most of the rules are mandated by QUB. For example, the AGM has to take place before April, according to the SU.

    #2672
    +3

    Tim
    Participant
    3p

    Well said Niall. Hopefully that will put an end to all those rumours of embezzlement during your term 😛

    #2673

    nbrowne
    Moderator
    18p

    Pffft, I laugh in the face of such rumours…. nervously! 😛

    #2674

    tprebs
    Keymaster
    45p

    Yes… Rumours…

    #2675

    nbrowne
    Moderator
    18p

    As I said to Ronan – I may be a bit of a wanker at times, but I’m no tea leaf!

    #2676

    tprebs
    Keymaster
    45p

    Bit of a wanker?

    #2677

    Thomas
    Participant
    9p

    2.4 Membership shall be restricted to students of Queen’s University, Belfast (Q.U.B.), members shall pay an annual subscription, which shall be regulated by the committee.
    2.6 Persons who are not students of Q.U.B. shall be eligible for Associate Membership on the recommendation of the committee

    What about associates that are renewing their membership, does the committee need to run through them and approve the renewals based on contribution to the club.

    • This reply was modified 2 years, 9 months ago by  Thomas.
    #2679

    ClimbLikeADuck
    Moderator
    38p

    Technically yes, due to there being a limit on the number of associates permitted by Queens.

    #2681

    nbrowne
    Moderator
    18p

    Tis actually imposed by us, not Queens. Queen’s just enforce that the club remains a student club and not an associate club through not permitting associates to sit on the recognised committees.

Viewing 15 posts - 1 through 15 (of 17 total)

You must be logged in to reply to this topic.