Constitution questions

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  • #2645
    Lili
    Participant

    So I’ve already asked some questions on the fb-page, but

    “The club shall hold its A.G.M. before the last teaching day in the Spring Semester each year on a date to be fixed by the committee.”

    I was wondering why this date was chosen?

    • This topic was modified 6 years ago by Lili.
    #2648
    Anonymous
    Inactive

    Because of exams, the summer semester is very short and the only trip is the Gola trip.

    In summer semester there is an overlap period between the two committees (new and old) where the previous committee members show thier new counterparts how to organise a trip and do their various jobs. It means that each new committee isn’t having to reinvent the wheel.

    #2650
    Lili
    Participant

    Thanks, and Appendix A 4.1 “Payments may not be made in cash.” Would that not include petrol money for example? And if so, would that not just complicate things for the treasurer?

    #2652
    Anonymous
    Inactive

    People get cheques for petrol money.

    All payments have to go through queens otherwise there is risk of embezzlement. Also by definition the petty cash in the cash box is feck all. Whenever we take in a significant amount of money (at freshers fair or for a trip for example) then that money is immediately lodged into the club bank account with queens finance office.

    #2653
    nbrowne
    Moderator

    Payments cannot be made in cash (i.e. for hostels/rental cars etc) because you require a paper trail. If you pay in cash by taking a lump sum out of the cashbox and paying that way, there is no clear way of making sure the executive committee are not skimming money off the top. Paying by card/direct bank transfer means you can track payments properly. It doesn’t complicate things, it protects the committee from unwarranted accusations.

    #2654
    Lili
    Participant

    Awesome, thanks guys!

    #2660
    RonanK
    Participant

    Most of the rules are mandated by QUB. For example, the AGM has to take place before April, according to the SU.

    #2672
    Tim
    Participant

    Well said Niall. Hopefully that will put an end to all those rumours of embezzlement during your term 😛

    #2673
    nbrowne
    Moderator

    Pffft, I laugh in the face of such rumours…. nervously! 😛

    #2674
    tprebs
    Keymaster

    Yes… Rumours…

    #2675
    nbrowne
    Moderator

    As I said to Ronan – I may be a bit of a wanker at times, but I’m no tea leaf!

    #2676
    tprebs
    Keymaster

    Bit of a wanker?

    #2677
    Thomas
    Participant

    2.4 Membership shall be restricted to students of Queen’s University, Belfast (Q.U.B.), members shall pay an annual subscription, which shall be regulated by the committee.
    2.6 Persons who are not students of Q.U.B. shall be eligible for Associate Membership on the recommendation of the committee

    What about associates that are renewing their membership, does the committee need to run through them and approve the renewals based on contribution to the club.

    • This reply was modified 6 years ago by Thomas.
    #2679
    Anonymous
    Inactive

    Technically yes, due to there being a limit on the number of associates permitted by Queens.

    #2681
    nbrowne
    Moderator

    Tis actually imposed by us, not Queens. Queen’s just enforce that the club remains a student club and not an associate club through not permitting associates to sit on the recognised committees.

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