- October 21, 2014 at 14:18 #2645
So I’ve already asked some questions on the fb-page, but
“The club shall hold its A.G.M. before the last teaching day in the Spring Semester each year on a date to be fixed by the committee.”
I was wondering why this date was chosen?
October 21, 2014 at 14:24 #2648
- This topic was modified 3 years, 12 months ago by Lili.
Because of exams, the summer semester is very short and the only trip is the Gola trip.
In summer semester there is an overlap period between the two committees (new and old) where the previous committee members show thier new counterparts how to organise a trip and do their various jobs. It means that each new committee isn’t having to reinvent the wheel.October 21, 2014 at 14:29 #2650
Thanks, and Appendix A 4.1 “Payments may not be made in cash.” Would that not include petrol money for example? And if so, would that not just complicate things for the treasurer?
October 21, 2014 at 14:33 #2652
- This reply was modified 3 years, 12 months ago by ClimbLikeADuck.
People get cheques for petrol money.
All payments have to go through queens otherwise there is risk of embezzlement. Also by definition the petty cash in the cash box is feck all. Whenever we take in a significant amount of money (at freshers fair or for a trip for example) then that money is immediately lodged into the club bank account with queens finance office.October 21, 2014 at 14:33 #2653
Payments cannot be made in cash (i.e. for hostels/rental cars etc) because you require a paper trail. If you pay in cash by taking a lump sum out of the cashbox and paying that way, there is no clear way of making sure the executive committee are not skimming money off the top. Paying by card/direct bank transfer means you can track payments properly. It doesn’t complicate things, it protects the committee from unwarranted accusations.October 21, 2014 at 14:36 #2654
Awesome, thanks guys!October 21, 2014 at 16:56 #2660
Most of the rules are mandated by QUB. For example, the AGM has to take place before April, according to the SU.October 21, 2014 at 22:08 #2672
Well said Niall. Hopefully that will put an end to all those rumours of embezzlement during your term 😛October 22, 2014 at 10:24 #2673
Pffft, I laugh in the face of such rumours…. nervously! 😛October 22, 2014 at 10:29 #2674
Yes… Rumours…October 22, 2014 at 10:31 #2675
As I said to Ronan – I may be a bit of a wanker at times, but I’m no tea leaf!October 22, 2014 at 10:37 #2676
Bit of a wanker?October 22, 2014 at 10:38 #2677
2.4 Membership shall be restricted to students of Queen’s University, Belfast (Q.U.B.), members shall pay an annual subscription, which shall be regulated by the committee.
2.6 Persons who are not students of Q.U.B. shall be eligible for Associate Membership on the recommendation of the committee
What about associates that are renewing their membership, does the committee need to run through them and approve the renewals based on contribution to the club.
October 22, 2014 at 10:41 #2679
- This reply was modified 3 years, 11 months ago by Thomas.
Technically yes, due to there being a limit on the number of associates permitted by Queens.
October 22, 2014 at 10:46 #2681
- This reply was modified 3 years, 11 months ago by ClimbLikeADuck.
Tis actually imposed by us, not Queens. Queen’s just enforce that the club remains a student club and not an associate club through not permitting associates to sit on the recognised committees.
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